Work group 1 meetings were attended by 32 participants

The WG1 working session started with the WG1 general aim of creating an European wide catalogue of stress related responses of trees (cfr MoU aims). The catalogue should serve as a tool to promote scientific exchange by providing a public panorama of available data. The catalogue should be structured in order to include only meta-data about available stress relevant data, and will NOT include measurement data!  

To initiate the process of filling the catalogue the specific tasks of the working session where:

  1. to define the form (excel file?) and content (what columns) of the catalogue
  2. to define the procedure (modalities) to contact, inform and motivate the potential data-filler to supply the required meta-data.

 

During the 5.5h available, the 32 participants with different backgrounds and interests have progressively approached the 2 tasks by:

  1. Getting familiar/aware about the diversity of stress related data. This step has been reached by making a list of WG participants data and interests. This exercise also served to participants to introduce themselves to the WG.
  2. Performing group-work to define the catalogue. The participants have been split in 4 groups with the aim of defining the form and content of the catalogue (defining the columns names of a potential excel file).
  3. Groups’ reporting. The groups reported they results in the plenum. All columns names have been listed, organized and discussed. The list of potential meta-data required was quite long and variegate. The plenum realized quite soon that it would not be realistic to ask for so much detailed information.
  4. Proposing of a 2-steps approach. One of the participant suggested to be more pragmatic and to split the process of filling the catalogue in two steps: a first step, requiring a minimal effort, should be oriented at having an inventory of addresses of potential data owners, grouped per “data-type”, “specie”, and “region”. A second step, occurring on a later stage, will request more detailed meta-data. This second step can be more targeted to the “research needs/interest” of the cost-participants and other WGs, and should give the opportunity to involve the meta-data contributors.
  5. Listing of “data-type”. Based on the 2-steps approach there was an attempt to define what type of data (data-type) should be considered for the first step.
  6. Listing of potential research topics. At the end of the day, there has been a short attempt to exploratory identify some potential research topics that participants might would like to develop through the COST-platform in order to verify if the required meta-data information are contemplated into the list of data-type. This exercise has not been fully developed due to a lack of time.

WG1

This slide summarize the 2-steps concept. The first step should be limited to “ESSENTIAL” metadata, like the data-type, name or address of the owner, the species and the region. This will not require too much filling effort for externals. This will give the opportunity, in a second step, to re-contact the data-filler with more concrete requirements and offers in order to give them the opportunity to be actively involved in further development in the COST Action.

 

The discussions and main ideas developed during the working-session have been summarized during the concluding plenary session. After some additional explanations, the 2-steps concept has generally been accepted by the COST participants. However, there is still need to fulfill some minimal requirements before initiating the process of collecting meta-data.

In particular there is need to:

  1. Homogenize the list of “data-type” among the WG
  2. Create web mask for data filling
  3. Prepare an e-mail template for informing/promoting data-filling by MC members

These 3 tasks need to be performed before end of December by the SC of the Action

Once the previous process from the SC is terminated, it is expected that COST participants will start to fill the catalogue. In addition, MC members will be asked to spread the information and promote the catalogue-filling to researchers from their country. MC members should also keep an e-mail list of contacted people for administrative and statistical purposes. The aim is to have the first step of the catalogue accomplished before the next COST meeting in April in Naples.

The major goals for the WG1 at the next COST meeting, will be:

  1. Evaluate the process of data filling (step 1)
  2. Prepare step 2